Privacy

Privacy

How we handle information you send

Each public form asks only for the details needed to understand your message and reply. Depending on the form, that may include your name, email, organization, topic, interests, availability, or event idea.

Our team uses this information to review your inquiry and follow up. Access is limited to the people responsible for handling website submissions. Form content is not used for automatic marketing enrollment.

We review submissions 12 months after they are received. You can ask us to review, correct, or delete information you submitted. A limited administrative record may be retained where needed for accountability and security.

We protect submissions and use the information you send only to handle your inquiry. Your messages and contact details are not used for advertising or attendee profiles.

Event RSVP and ticket buttons may open Meetup or another external service. Information entered there is processed by that external service under its own privacy practices. Those external registrations and attendee lists are not synchronized with your website account.

Website accounts and event registrations

We store your name, username, email address, account permissions and session information. Supabase handles password authentication, email verification, password recovery and email sign-in links. A necessary session cookie keeps you signed in. You can browse public pages and send an inquiry without an account.

When an event offers registration here, we store your registration and cancellation status. The event’s authorized organizers can see your name and username in its private attendee list. Other visitors cannot see that list. Website registration does not reserve a place on Meetup or another external service.

Organizer applications are reviewed privately by the site owner. Approval gives access to the assigned community; club and event information is reviewed before publication. Account information is not used to enroll you in marketing. Account and registration records are retained while needed to provide these features, with limited security and administrative records where necessary. You can request correction or deletion through the Contact form below.

Hosting and performance measurement

Cloudflare hosts and helps protect this website. Necessary hosting and security processing operates independently of optional Google Analytics. We do not enable Cloudflare’s optional browser performance beacon. See Cloudflare’s performance measurement explanation (opens in a new tab).

Optional website analytics

You can choose whether to allow Google Analytics to help us understand how people use our public pages. It loads only after you allow it. Declining does not affect browsing, inquiries, your account, or event registration. Necessary sign-in and security features work independently of this choice.

With your permission, we measure general page categories, accepted volunteer inquiries and event proposals, and confirmed places at events registered on this website. A click to book through Meetup or another external service is counted only as a click, not a completed registration. These reports help us improve the website and understand participation.

We do not send names, email addresses, phone numbers, message contents, search terms, or account and submission identifiers to Google Analytics. Account, sign-in, invitation and organizer pages are excluded. Our Google Analytics uses general page labels instead of page addresses containing personal details, and does not send the address of the page you came from. Advertising personalization is disabled.

Google Analytics uses cookies with a randomly generated browser identifier. Google also receives device and browser information and your IP address when your browser connects to its service. Google may process information outside Canada. See Google’s Privacy Policy (opens in a new tab) for its processing practices.

We remember your choice in this browser for 180 days. Analytics cookies are configured to expire after 180 days. Use Analytics choices in the footer to change your choice at any time. Withdrawing permission stops future Google Analytics collection and removes its cookies from this browser; it does not automatically delete information already collected by Google.

Optional measurement of our Google ads

You can separately choose to help measure our Google ads. This is off unless you select it in Analytics choices. Allowing website analytics alone does not enable this option. It does not affect access to the website, your account, forms, or event registration.

If you allow it, Google may connect a Google ad click identifier with your permitted website activity and confirmed outcomes, using measurement cookies. This helps us understand which ads bring people to our programs and improve our advertising. We pass only a supported Google click identifier from a public landing page, alongside the general page labels and outcomes described above. We do not pass other address parameters, private page addresses, or your form and account details. A click to an external booking service still does not tell us whether you registered there.

This option does not enable personalized ads, remarketing audiences, Google Signals, or matching using your email or phone number. You can withdraw it in Analytics choices while keeping website analytics allowed. Withdrawal removes the website’s Google measurement cookies and stops the previous measurement session. Saving a changed active choice reloads that page; changes in another tab leave unfinished forms intact and keep measurement stopped. Withdrawal does not delete information Google already received. Information may be processed outside Canada under Google’s privacy practices.

To ask a privacy question or request review, correction, or deletion of information you submitted, use the Contact form and choose the Privacy topic. Include your submission reference if you have it. We will review the request and follow up using the reply email you provide.